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Setting Up Hotsheets
Hotsheet Processing with Margin Master
The following is an explanation of the proper Hotsheet procedure when processing retail changes through Margin Master.
Eliminating Hotsheets?
The simple truth is that there is so much critical information contained in Hotsheet updates that the
Hotsheet process cannot GO AWAY completely! What changes is how we process the information
that we receive from Hotsheets. Of all the information that is in Hotsheets, the only thing that
should not immediately be updated in your POS System is retail pricing. This means Order Multiple
Changes, Vendor Changes, Descriptions Changes, and so on, need to be processed - and your
system will continue to be updated with this information in the same manner you have done it in the
past.
After Margin Master
We want to say it again, HOTSHEETS DO NOT GO AWAY! With Margin Master, we are simply going
to change how we use them. Ultimately, we want to eliminate the retail review portion of the Hotsheet procedure. Once in place, Hotsheets will become a 100% automated process requiring zero user intervention. The Activant System has settings that allow you to apply all Hotsheet changes - except for retails changes. There is no longer a need to log retail changes to the review process, because we will be handling ALL price changes through Margin Master.
Once the Hotsheet process is automated, we will immediately free up the time spent on the review
process. True, Margin Master takes some time, but once past the initial work of creating a pricing
strategy and getting it implemented, the entire process from start to finish using Margin Master
should take less than 1 hour per month. In addition to getting some time back, accuracy will
dramatically improve, and the ability to make intelligent pricing decisions is all in front of us with
Margin Master.
In a Nutshell
Now that we are using Margin Master to maintain our retails, we no longer need to use our
Hotsheets to maintain retails. We do, however, still need to rely on our Hotsheets to keep costs,
OM, UPC Codes, and Descriptions up to date.
To do this, maintain your normal Hotsheet download schedule. Going forward, when
bringing down your Hotsheets, simply run an RPC report for option C to update cost. All areas of
Hotsheets, except retail changes, will be updated at this time. You can then run a second RPC for
option X, which will clear all of your Hotsheet records out of IPC.
To Add the Two RPC Files to the Hotsheets Queue:
- Open the RPC file in the launch bar.
- Set the settings to spool, option C to update cost,, and make sure the store number matches the store you are working with.
- You will then want to click on the F7 (queue) button at the top of the RPC screen.
- This will bring up a screen with the store number, queue name and comment space.
- Click ok. This will add this RPC file to your Hotsheet queue. When asked to close the RPC, choose no because we need to add the second RPC.
To Add the Second RPC File.
- You will want to change the option tabe from C (to update cost), to the X (to delete out of the IPC).
- In the from/to tab, you will want to put 00000 and ZZZZZ in the prime vendor area.
- Then make sure your store number is still correct and click the F7 (queue) button again.
- Choose the same Hotsheets queue as before and click ok.
Now the next time your Hotsheets queue is run, it will automatically update the cost and then delete those Hotsheets ouf of the IPC; so you don't have to worry about them.
Please contact one of our support representatives with any questions you may have.
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| Article Details | Created:5/7/2009 3:37:57 PM
Modified:5/22/2009 10:57:02 AM
Author:smayhew
Views:284
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